Project Management

When it comes to planning or initiating a new major project, there’s often a mindset that the project can be managed internally. While this may be sensible in some cases, it’s certainly not applicable to all.

In most cases, we observe that projects are undertaken by employees who are already overburdened or lack experience in project management, resulting in the project being completed later than expected and at higher costs.

When starting a new project, it’s wise to consider hiring an external expert who will professionally manage your project or train the team to lead the project as efficiently as possible.

An external project management expert has the knowledge to use the right tools and skills for a specific project, ensuring that planning, scheduling, and budgeting proceed smoothly.

PROJECT LIFE CYCLE

The project life cycle is the same for all projects, regardless of size or complexity. The sequence of activities from the start of the project to its completion is the same whether we’re talking about a small two or three-day project or an extensive project that will last several months. These activities can be categorized into four distinct phases, as shown in the image below.

You may hear different names for the above phases, but their essence remains the same regardless of the title.

WHAT A PROJECT MANAGER WILL DO

A professional project manager will do much more than just oversee the execution of project activities; they will provide structure to the project, streamline process operations, and enrich you with knowledge that you can use for further growth.

Here are the five most important activities of a project manager:

1. Defining the project scope

understanding the project and requirements
defining the project plan, schedule, budget, and other resources
selecting appropriate tools and equipment

2. Organization

breaking down the project into smaller activities
assigning activities among team members

3. Communication

ensuring smooth communication channels
establishing connections between clients, management, and the team

4. Managing timeline and costs

negotiating reasonable milestones and deadlines between clients, management, and the team
monitoring changes that may affect the project’s budget, deadline, or quality

5. Project monitoring

continuously measuring, evaluating, and adjusting activities throughout the project

Does the project manager need to be an INDUSTRY expert?

Not at all!

Professional project managers boast excellent organizational skills and an entrepreneurial mindset. An experienced project manager will ensure the efficiency of any project regardless of the industry with their highly valued skills.

“The best managers don’t have to be subject matter experts, they can manage anything or anyone in any field at any time anywhere.”

– Steve Wozniak

WHAT WILL YOU GAIN WITH A PROFESSIONAL PROJECT MANAGER?

Time and cost savings
Focus
Complete risk management
Control of project flow
Excellent team motivation

Timely project completion
High-quality end product
Conflict management
Team integrity
Accurate project documentation